Club Constitution

Willenhall Town Football Club Constitution and Club Rules

1. The club shall be called Willenhall Town Football Club (the “Club”)

2. Objects
The objects of the Club shall be to provide facilities, promote the game of Association Football, to arrange matches and social activities for its members and community participation in the same.

3. Affiliation
The Club will affiliate on an annual basis to the Birmingham County FA.

4. Status of Rules
These rules (the “Club Rules”) form a binding agreement between each member of the Club.

5. Rules and Regulations
(a) The members of the Club shall so exercise their rights, powers and duties and shall, where appropriate use their best endeavours to ensure that others conduct themselves so that the business and affairs of the Club are carried out in accordance with the Rules and Regulations of The Football Association Limited (“The FA”), Birmingham County Football Association to which the Club is affiliated (“Parent County Association”) and Competitions in which the Club participates, for the time being in force.
(b) No alteration to the Club Rules shall be effective without prior written approval by the Parent County Association. The FA and the Parent County Association reserve the right to approve any proposed changes to the Club Rules.
(c) The Club will also abide by The FA’s Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy as shall be in place from time to time.

6. Club Management Board
(a) The Club Management Board shall consist of the following Club Officers:
Chairperson: ​​​Simon D. Hall
Vice Chairperson: ​​​(insert name here)
Treasurer: ​​​​Sharon Hall
Secretary: ​​​​(insert name here)
Minutes Secretary:​​​Jen Bloor
Volunteer Coordinator: ​​Simon D. Hall

Up to five other members, elected at an Annual General Meeting:

1. Match Secretary:​​ Chris Burton​​​
2. Kit Manager:​​​ Stephen Bagby
3. Commercial Manager​​ TBC
4. Charter Standard Co-Ordinator Sharon Hall

(b) Each Club Officer and Club Management Board Member shall hold office from the date of appointment until the next Annual General Meeting (“AGM”) unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two positions of Club Officer at any time. The Club Management Board shall be responsible for the management of all the affairs of the Club.
Decisions of the Club Management Board shall be made by a simple majority of those attending the Club Management Board meeting. The Chairperson of the Club Management Board meeting shall have a casting vote in the event of a tie.
Meetings of the Club Management Board shall be chaired by the Chairperson or in their absence the Secretary.
The quorum for the transaction of business of the Club Management Board shall be three.
(c) Decisions of the Club Management Board meetings shall be entered into the Minute Book of the Club to be maintained by the Club Secretary.
(d) Any member of the Club Management Board may call a meeting of the Club Management Board by giving not less than seven days’ notice to all members of the Club Management Board. The Club Management Board shall hold not less than four meetings a year.
(e) An outgoing member of the Club Management Board may be re-elected. Any vacancy on the Club Management Board which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Management Board members and approved by a simple majority of the remaining Club Management Board members.
(f) Save as provided for in the Rules and Regulations of The FA, the Parent County Association and any applicable Competition, the Club Management Board shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
(g) The position of a Club Officer shall be vacated if such person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.

7. Annual and Extraordinary General Meetings
(a) An AGM shall be held in each year to:
(i) receive a report of the activities of the Club over the previous year;
(ii) receive a report of the Club’s finances over the previous year;
(iii) elect the members of the Club Management Board; and
(iv) consider any other business.
(b) Nominations for election of members as Club Officers or as members of the Club Management Board shall be made in writing by the proposer and seconder, both of whom must be existing members of the Club, to the Club Secretary not less than 21 days before the AGM. Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the meeting.
(c) An EGM may be called at any time by the Club Management Board and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than five members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
(d) The Secretary shall send to each member at their last known address written notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 14 days before the meeting.
(e) The quorum for a General Meeting shall be
(i) The Chairperson, or in their absence a member selected by the Club Management Board, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a simple majority. In the event of an equality of votes the Chairperson of the Meeting shall have a casting vote.
(ii) The Club Secretary, or in their absence a member of the Club Management Board, shall enter Minutes of General Meetings into the Minute Book of the Club.

8. Club Membership
Willenhall Town Football Club does not currently have members registered with the club.

9. Annual Membership Fee
(a) The Club does not collect an annual fee at this time.

10. Resignation and Expulsion
(a) A Club Management board Officer shall cease to be an official of the Club if, and from the date on which, he/she gives notice to the Club Management Board of his/her resignation.

11. Club Teams
At its first meeting following each AGM the Club Management Board shall appoint a Club official to be responsible for each of the Club’s football teams. The appointed official(s) shall be responsible for managing the affairs of the team. The appointed official(s) shall present to the Club Management Board at its last meeting prior to an AGM a written report of the activities of the team.

12. Club Finances
(a) A bank account shall be opened and maintained in the name of the Club (the “Club Account”). Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
(b) The Club owns no Property.
(c) The Club Management Board shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.
(d) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, insurance cover, medical treatment, away match expenses, post-match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
(e) The Club may also in connection with the sports purposes of the Club:
(i) sell and supply food, drink and related sports clothing and equipment;
(ii) employ volunteers (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Management Board without the person concerned being present;
(iii) pay for reasonable hospitality for visiting teams and guests; and
(iv) indemnify the Club Management Board and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets). The Club is managed by a Company Limited by Guarantee called “The Lockmen Limited”
(f) The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club.
The Club must retain its accounting records for a minimum of six years.
(g) The Club shall prepare an annual “Financial Statement”, in such format as shall be available from The FA from time to time. The Financial Statement shall be verified by an independent, appropriately qualified accountant and shall be approved by members at general meeting.
A copy of any Financial Statement shall, on demand, be forwarded to The FA.
(h) The Club Property, other than the Club Account, shall be vested in not less than two and no more than four custodians, one of whom shall be the Treasurer (“the Custodians”), who shall deal with the Club Property as directed by decisions of the Club Management Board and entry in the Minute Book shall be conclusive evidence of such a decision.
(i) The Custodians shall be appointed by the Club in a General Meeting and shall hold office until death or resignation unless removed by a resolution passed at a General Meeting.
(j) On their removal or resignation a Custodian shall execute a Conveyance in such form as is published by The FA from time to time to a newly elected Custodian or the existing Custodians as directed by the Club Management Board. The Club shall, on request, make a copy of any Conveyance available to The FA. On the death of a Custodian, any Club Property vested in them shall vest automatically in the surviving Custodians. If there is only one surviving Custodian, an EGM shall be convened as soon as possible to appoint another Custodian.
(k) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.

13. Dissolution
(a) A resolution to dissolve the Club shall only be proposed at a General Meeting and shall be carried by a majority of at least three-quarters of the members present.
(b) The dissolution shall take effect from the date of the resolution and the members of the Club Management Board shall be responsible for the winding up of the assets and liabilities of the Club.
(c) Any surplus assets remaining after the discharge of the debts and liabilities of the Club shall be transferred to another Club, a Competition, the Parent County Association or The FA for use by them for related community sports.

14. Disciplinary
Football is the national game. All those involved with the game at every level and whether as a player, match official, coach, owner or administrator, have a responsibility, above and beyond compliance with the law, to act according to the highest standards of integrity, and to ensure that the reputation of the game is, and remains, high.
Codes of Conduct are in place at this club to ensure that individuals are aware of the clubs expectations.
The Club will act upon all disciplinary matters concerning The Club or an individual within The Club in compliance with both League and Birmingham County FA guidelines.